How to Apply for a Library Job in Pennsylvania

Library jobs in Pennsylvania offer meaningful careers at the intersection of education, community service, and information management. Whether you're a recent graduate with a Master of Library and Information Science (MLIS), a seasoned professional seeking a change, or someone passionate about public service, Pennsylvania’s diverse library system—from urban public libraries to academic and special collections—provides numerous opportunities. Applying for a library job in Pennsylvania requires more than just submitting a resume; it demands strategic preparation, an understanding of state-specific hiring practices, and familiarity with the professional expectations of the library sector. This guide walks you through every step of the process, offering actionable advice, insider best practices, essential tools, real-world examples, and answers to frequently asked questions. By the end, you’ll be equipped with the knowledge and confidence to navigate Pennsylvania’s library job market successfully.

Step-by-Step Guide

1. Understand the Types of Library Jobs in Pennsylvania

Pennsylvania’s library landscape is diverse and includes public, academic, school, medical, law, and special libraries. Each type has distinct roles and qualifications:

• Public Libraries: Operated by municipalities or county systems, these hire librarians, circulation staff, youth services coordinators, and technology support roles. Major systems include the Free Library of Philadelphia, Pittsburgh Public Library, and Lehigh Valley Public Libraries.
• Academic Libraries: Found at colleges and universities like Penn State, Temple University, and the University of Pittsburgh. Positions include reference librarians, instruction librarians, archivists, and digital services specialists.
• School Libraries: Located in K–12 public and private schools. These roles require a Pennsylvania Instructional I or II certification with a school library media specialist endorsement.
• Special Libraries: Serve corporations, hospitals, law firms, or government agencies. Examples include the Library of the Supreme Court of Pennsylvania or the Library of the Pennsylvania Historical and Museum Commission.

Before applying, identify which sector aligns with your skills and career goals. Public libraries emphasize community outreach and customer service, while academic libraries focus on research support and scholarly communication.

2. Verify Required Credentials and Certifications

Qualifications vary by position and employer. In Pennsylvania:

• Professional Librarians: Most public and academic library positions require an MLIS from a program accredited by the American Library Association (ALA). Some smaller libraries may accept candidates with a bachelor’s degree and relevant experience, but ALA accreditation is increasingly the standard.
• School Librarians: Must hold a Pennsylvania Department of Education (PDE) School Librarian certification. This requires an MLIS plus completion of a state-approved school library media program and passing the Praxis II test (5311).
• Paraprofessionals: Library assistants, page staff, and technicians often need only a high school diploma or associate degree. Experience with library systems (like SirsiDynix or Koha) and customer service is highly valued.

Always check the job posting for specific credential requirements. If you’re missing a certification, explore pathways through Pennsylvania State University, Drexel University, or the University of Pittsburgh’s iSchool, which offer ALA-accredited programs and certification prep courses.

3. Build a Targeted Resume and Cover Letter

Your resume and cover letter must reflect the language and priorities of the library profession. Avoid generic templates. Tailor each application to the specific role.

Resume Tips:

• Use a clean, professional format with clear section headings: Contact Information, Professional Summary, Education, Experience, Skills, Certifications, and Professional Affiliations.
• Quantify achievements where possible: “Managed a collection of 12,000+ titles,” “Trained 50+ patrons on digital literacy tools,” or “Increased youth program attendance by 40%.”
• Highlight library-specific software: ILS platforms (Alma, Symphony, Koha), LibGuides, LibCal, EndNote, and digital archiving tools.
• Include volunteer work: Many librarians begin as volunteers. This demonstrates commitment and hands-on experience.

Cover Letter Tips:

• Address the hiring committee by name if possible. If not, use “Hiring Committee.”
• Open with a compelling statement about your passion for libraries and community service.
• Connect your experience directly to the job description. For example, if the posting seeks someone with experience in programming for teens, describe a successful teen coding workshop you organized.
• Close by expressing enthusiasm for contributing to the library’s mission and invite further discussion.

Remember: Pennsylvania libraries value service-oriented, collaborative candidates. Your documents should reflect not just competence, but cultural fit.

4. Search for Open Positions

Library jobs are posted on multiple platforms. Use these key sources:

• PA Library Association (PALA): The official job board for library professionals in the state. Visit palibraries.org and navigate to the “Jobs” section.
• State of Pennsylvania Careers Portal: For government-run libraries and archives, search employment.pa.gov. Filter by “Libraries” or “Cultural Resources.”
• University Career Portals: Each public university (e.g., Penn State, Temple, Pitt) lists openings on their HR websites. Bookmark the career pages of institutions you’re interested in.
• Public Library System Websites: Many large systems (like Philadelphia, Pittsburgh, and Lehigh Valley) post openings directly on their own sites. Don’t rely solely on aggregators.
• LinkedIn and Indeed: Use advanced filters: “Library,” “Librarian,” “Information Specialist,” and “Pennsylvania.” Set up job alerts.
• ALISE and PLA Job Boards: The American Library Association’s Public Library Association and Association for Library and Information Science Education also list regional openings.

Check these sources weekly. Many positions close within 2–3 weeks of posting. Set up email notifications to avoid missing deadlines.

5. Complete the Application Form Accurately

Many Pennsylvania libraries use online application systems (e.g., PeopleAdmin, Taleo, or custom portals). These often require more than just uploading documents:

• Fill out all fields—even if they seem redundant. Incomplete applications are frequently disqualified.
• Some systems ask for responses to competency-based questions. Use the STAR method (Situation, Task, Action, Result) to structure your answers.
• Attach documents in PDF format. Name files clearly: “Smith_Jane_Resume_Librarian_Philadelphia.pdf.”
• Provide references with full contact details. Choose individuals who can speak to your professional skills—supervisors, professors, or colleagues.

Double-check for typos. A single error can undermine your credibility. Have a trusted friend or mentor review your entire application before submission.

6. Prepare for the Interview

Library interviews in Pennsylvania typically follow one of three formats: panel, behavioral, or practical.

• Panel Interviews: Common in public and academic libraries. You’ll meet with a librarian, HR representative, and possibly a department head. Expect questions like: “How do you handle a patron who is upset about a late fee?” or “Describe a time you collaborated with staff to improve a service.”
• Behavioral Questions: Focus on past behavior as an indicator of future performance. Prepare stories using the STAR method for questions like: “Tell me about a time you had to learn a new technology quickly.”
• Practical Assessments: Some roles—especially in technical services or archives—may require a test. This could include cataloging a sample item, creating a LibGuide on a given topic, or demonstrating proficiency with a library system.

Research the library’s mission, strategic plan, and recent initiatives. Mentioning a specific program—like “I noticed your summer reading initiative for refugee families and would love to help expand it”—shows initiative and genuine interest.

Dress professionally. Even if the library has a casual culture, interviews demand formal attire. Bring copies of your resume, a notepad, and a pen.

7. Follow Up and Manage Expectations

Within 5–7 business days after your interview, send a personalized thank-you email to each interviewer. Reference something specific from your conversation: “Thank you for sharing insights about your new digital literacy initiative—I’d be honored to contribute.”

Library hiring cycles can be slow. It’s not uncommon for positions to take 6–12 weeks to fill, especially in government-funded roles. If you haven’t heard back after three weeks, send a polite inquiry. Avoid calling repeatedly.

If you’re not selected, request feedback. Many Pennsylvania libraries are willing to provide constructive criticism, which can be invaluable for future applications.

Best Practices

1. Join Professional Organizations

Membership in the Pennsylvania Library Association (PALA) and the American Library Association (ALA) is not mandatory—but it significantly boosts your credibility. These organizations offer networking events, continuing education, and job boards exclusive to members. Attend local chapter meetings. Many hiring managers are active members and recognize familiar names.

2. Stay Current with Industry Trends

Libraries are evolving rapidly. Stay informed on trends like:

• Equity, Diversity, and Inclusion (EDI) initiatives in collection development
• Expanding digital equity programs (laptop lending, Wi-Fi hotspots)
• Integration of AI tools for reference and cataloging
• Community partnerships with schools, nonprofits, and workforce development agencies

Read publications like Library Journal, American Libraries, and PALA’s newsletter. Mentioning current trends in your application shows you’re a forward-thinking professional.

3. Emphasize Community Engagement

Pennsylvania libraries are community anchors. Your ability to connect with diverse populations—children, seniors, non-English speakers, unhoused individuals—is as important as technical skills. Highlight experience with:

• Storytimes or homework help programs
• ESL or citizenship classes
• Technology workshops for older adults
• Collaborations with local artists, historians, or entrepreneurs

Libraries prioritize candidates who understand their role as facilitators of access and equity.

4. Build a Professional Online Presence

Many hiring committees review LinkedIn profiles and personal websites. Ensure your LinkedIn profile is complete and mirrors your resume. If you have a portfolio—such as sample LibGuides, programming flyers, or research projects—host them on a simple website using platforms like WordPress or Google Sites. Use a professional domain name: janedoe-librarian.com.

5. Network Strategically

Attend conferences like PALA’s Annual Conference, the Pennsylvania School Librarians Association (PSLA) Summit, or regional workshops. Don’t just collect business cards—follow up with a personalized message. Say: “I enjoyed your presentation on teen mental health resources. I’m applying for a youth services position in Harrisburg and would appreciate any advice.”

Volunteer at local libraries. Many staff members started as volunteers. It’s a powerful way to gain experience, make connections, and demonstrate dedication.

6. Be Prepared for Background Checks

Public and school library positions in Pennsylvania require a criminal background check. You may need to complete the following:

• Pennsylvania Child Abuse History Clearance
• Pennsylvania State Police Criminal Record Check
• FBI Fingerprint Background Check (required for school libraries and some public positions)

Start this process early—it can take 4–6 weeks. Visit the Pennsylvania Department of Human Services website for forms and instructions.

Tools and Resources

1. Job Search Platforms

• PA Library Association Job Board: palibraries.org/jobs – The most reliable source for library-specific openings in the state.
• State of Pennsylvania Careers: employment.pa.gov – For state-funded libraries, archives, and museums.
• Indeed and LinkedIn: Use keywords: “librarian,” “library assistant,” “information specialist,” “PA.”
• University Career Centers: Check the career portals of Penn State, Temple, Pitt, Drexel, and other universities with library science programs.

2. Credentialing and Certification

• Pennsylvania Department of Education – School Librarian Certification: education.pa.gov – Requirements and application forms.
• ALA-Accredited Programs in PA: University of Pittsburgh iSchool, Drexel University, and Clarion University offer MLIS degrees recognized statewide.
• Praxis II for School Librarians (5311): ETS website for test prep materials and registration.

3. Professional Development

• PA Library Association (PALA): Offers webinars, workshops, and annual conferences. Membership includes access to discounted training.
• Free Online Courses: Coursera’s “Library and Information Science” courses, ALA’s “LibLearnX,” and LinkedIn Learning’s “Library Management Fundamentals.”
• Webinars from OCLC and EBSCO: Free training on library systems and digital resources.

4. Library Systems and Software

Learn these platforms to increase your employability:

• Integrated Library Systems (ILS): SirsiDynix (Horizon, Symphony), Koha, Alma, WorldShare
• Discovery Tools: Primo, Summon
• Programming and Scheduling: LibCal, Eventbrite
• Content Management: LibGuides, WordPress
• Archival Tools: ArchivesSpace, Preservica

Many systems offer free trials or demo versions. Practice using them. Include proficiency in your resume.

5. Sample Documents and Templates

• Library Resume Template: Available through PALA’s Career Resources page.
• Cover Letter Examples: ALA’s “Library Career Center” offers downloadable samples.
• LibGuide Samples: Explore public library LibGuides in PA (e.g., Free Library of Philadelphia’s “Job Seeker Resources” guide).

6. Networking and Mentorship

• PALA Mentorship Program: Connects early-career professionals with experienced librarians.
• Library Science Alumni Groups: Join LinkedIn groups like “Pittsburgh Library Science Alumni” or “Penn State iSchool Network.”
• Local Library Volunteering: Contact your nearest public library to ask about volunteer opportunities.

Real Examples

Example 1: Public Library Assistant in Pittsburgh

Jamal, a recent college graduate with a BA in Communications, applied for a Library Assistant position at the Pittsburgh Public Library. He had no MLIS but had volunteered for two years at his hometown library, helping with tech help sessions and shelving. His resume highlighted:

• “Assisted 15+ patrons weekly with basic computer skills, including email, Zoom, and online job applications.”
• “Organized and maintained a monthly book club for seniors, increasing attendance by 30%.”
• “Trained on Koha ILS during volunteer period and demonstrated proficiency in check-in/check-out procedures.”

His cover letter referenced the library’s 2023 Strategic Plan, specifically its goal to expand digital inclusion. He was invited for an interview and asked to complete a practical task: demonstrate how he would help a patron find a job application form online. He succeeded and was hired. He is now pursuing his MLIS part-time.

Example 2: Academic Reference Librarian at Temple University

Sarah, an MLIS graduate from the University of Pittsburgh, applied for a reference librarian role at Temple’s Falvey Memorial Library. Her application included:

• An ALA-accredited MLIS with a focus on academic librarianship
• Experience as a graduate assistant in her university’s library, designing research guides for nursing students
• A published article on “Information Literacy in Undergraduate STEM Programs”
• Proficiency in LibGuides, EndNote, and RefWorks

Her interview included a 15-minute presentation on how she would collaborate with the biology department to embed information literacy into the curriculum. She received the offer within two weeks.

Example 3: School Librarian in Harrisburg

Maria, a former middle school teacher, wanted to transition into school librarianship. She:

• Enrolled in the MLIS program at Penn State with a school library media specialization
• Completed the required Praxis II exam
• Obtained her Pennsylvania Instructional I certification
• Volunteered at a local elementary school, assisting the librarian with reading programs

Her application emphasized her dual background in education and library science. She was hired as a K–8 librarian in the Harrisburg School District and now teaches digital citizenship and research skills to 500+ students annually.

Example 4: Archivist at the Pennsylvania Historical and Museum Commission

David, with an MLIS and a master’s in American History, applied for an archivist position. His portfolio included:

• Digitization of a local family collection using ArchivesSpace
• Experience processing 10+ linear feet of manuscripts
• Knowledge of DACS (Describing Archives: A Content Standard)

He was asked to bring samples of his work to the interview. He presented a digitized finding aid he created for a Civil War letter collection. He was selected for the role and now manages state historical records.

FAQs

Do I need an MLIS to work in a Pennsylvania library?

For professional librarian roles—especially in public and academic libraries—yes, an ALA-accredited MLIS is required. However, many support roles (library assistant, page, technician) do not require a graduate degree. These positions often value experience, customer service skills, and familiarity with library systems.

How long does it take to get hired for a library job in Pennsylvania?

Hiring timelines vary. Public library positions may take 4–8 weeks. Government and academic roles can take 8–16 weeks due to multi-step review processes, background checks, and union protocols. Be patient and follow up once after three weeks if you haven’t heard back.

Can I apply for library jobs in Pennsylvania without prior experience?

Yes. Many libraries hire entry-level candidates with strong potential. Volunteer work, internships, and coursework count as experience. Highlight transferable skills: organization, communication, teaching, technology use. Start with part-time or temporary roles to build your resume.

What’s the salary range for library jobs in Pennsylvania?

Salaries vary by position, location, and employer:

• Library Assistant: $15–$22/hour
• Public Librarian (entry-level): $45,000–$55,000/year
• Academic Librarian: $50,000–$75,000/year
• School Librarian: $55,000–$80,000/year (with certification and experience)
• Archivist/Supervisor: $60,000–$90,000/year

Salaries in Philadelphia, Pittsburgh, and university towns tend to be higher than in rural areas.

Are there library jobs in Pennsylvania for non-English speakers?

Yes. Libraries increasingly value multilingual staff to serve diverse communities. If you speak Spanish, Mandarin, Arabic, or another language in demand, highlight it on your resume. Some libraries actively recruit bilingual staff for outreach programs.

Can I work in a Pennsylvania library if I’m not a U.S. citizen?

Most public and academic library positions require U.S. citizenship or lawful permanent residency due to funding and background check requirements. Some special libraries (e.g., corporate or hospital) may hire non-citizens on work visas. Check the job posting for eligibility requirements.

What’s the best way to stand out in a competitive library job market?

Stand out by demonstrating:

• Deep knowledge of the library’s mission and recent initiatives
• Proven community engagement experience
• Technical proficiency with modern library tools
• Passion for equity, access, and lifelong learning
• A portfolio of work (LibGuides, programs, research projects)

Be specific, not generic. Show, don’t just tell.

Conclusion

Applying for a library job in Pennsylvania is more than a transaction—it’s a commitment to public service, intellectual freedom, and community empowerment. The process demands preparation, authenticity, and persistence. From verifying your credentials to crafting a targeted application, from mastering library systems to connecting with professionals in the field, every step builds your credibility and strengthens your fit within the library ecosystem.

Remember: Libraries are not just repositories of books; they are dynamic centers of learning, technology, and social connection. Pennsylvania’s libraries are actively seeking professionals who understand this evolution and are ready to lead it. Whether you’re just beginning your journey or transitioning from another field, the tools, resources, and strategies outlined in this guide will empower you to apply with confidence and purpose.

Start today. Visit the PA Library Association job board. Reach out to a local librarian. Volunteer for an hour. Update your resume. The next great library professional in Pennsylvania could be you.