How to Get a Passport in Pennsylvania

Obtaining a U.S. passport is a fundamental step for any Pennsylvania resident planning international travel, whether for leisure, education, business, or family visits. A passport serves as the primary document for verifying your identity and citizenship when crossing international borders. In Pennsylvania, the process is standardized under federal guidelines set by the U.S. Department of State, but local variations in processing times, acceptance facilities, and appointment availability can influence your experience. Understanding how to navigate the system efficiently ensures you avoid delays, costly mistakes, and unnecessary stress.

This guide provides a comprehensive, step-by-step walkthrough tailored specifically to residents of Pennsylvania. From gathering required documents to submitting your application at an authorized location, we cover every critical phase. You’ll also learn best practices to prevent common pitfalls, discover essential tools and resources, review real-life examples from Pennsylvanians who successfully obtained their passports, and find answers to frequently asked questions. Whether you’re applying for the first time, renewing an expired passport, or replacing a lost or damaged document, this guide equips you with the knowledge to complete the process confidently and correctly.

Step-by-Step Guide

Step 1: Determine Your Passport Type

Before beginning your application, identify which type of passport you need. Most U.S. citizens require a standard passport book, which is valid for international air, land, and sea travel. However, some travelers may benefit from a passport card, which is smaller, less expensive, and valid only for land and sea travel between the U.S., Canada, Mexico, the Caribbean, and Bermuda. Note that the passport card cannot be used for international air travel.

If you’re under 16, you must apply for a child passport, which is valid for only five years. Adults aged 16 and older receive a 10-year validity passport. Additionally, if your current passport was issued when you were under 16, you must apply in person as if it were your first application—even if you’ve held a passport before.

Step 2: Gather Required Documents

To apply for a U.S. passport in Pennsylvania, you must submit three core categories of documents: proof of U.S. citizenship, proof of identity, and a passport photo. All documents must be original or certified copies—photocopies are not accepted unless explicitly allowed.

Proof of U.S. Citizenship: You must provide one of the following:

• Original or certified copy of your birth certificate issued by a U.S. state or territory (must include your full name, date of birth, place of birth, and parents’ names)
• Previous U.S. passport (if applying for renewal)
• Consular Report of Birth Abroad (FS-240 or DS-1350)
• Certificate of Naturalization or Certificate of Citizenship

Proof of Identity: Acceptable forms include:

• Valid or expired U.S. driver’s license
• Government employee ID (federal, state, or local)
• U.S. military ID (active or retired)
• Previous U.S. passport
• Native American tribal ID

If you do not have a current photo ID, you may submit a combination of secondary documents such as a social security card, voter registration card, or bank statement, along with a witness who can verify your identity in person.

Passport Photo: Your photo must meet strict U.S. Department of State specifications:

• 2 x 2 inches in size
• White or off-white background
• Full face, front view, with eyes open and centered
• No glasses, headwear (except for religious purposes), or shadows
• Neutral expression, mouth closed
• Printed on matte or glossy photo-quality paper

Many pharmacies, post offices, and photo studios in Pennsylvania offer professional passport photo services for a small fee. Avoid taking your own photo with a smartphone unless you are certain it meets all requirements—rejected photos are a leading cause of application delays.

Step 3: Complete Form DS-11

If you are applying for your first passport, are under 16, replacing a lost or stolen passport, or your previous passport was issued more than 15 years ago or when you were under 16, you must complete Form DS-11: Application for a U.S. Passport. This form cannot be submitted online. You must print it, fill it out, and bring it to your appointment.

Do not sign the form until instructed to do so by the acceptance agent. Signing prematurely may result in rejection. Use black ink and print legibly. If you make an error, cross it out with a single line and initial the correction. Avoid using correction fluid or tape.

For renewals, you may use Form DS-82 if you meet all eligibility criteria: your most recent passport was issued when you were 16 or older, within the last 15 years, and is undamaged. Renewals can be mailed directly and do not require an in-person appointment.

Step 4: Find an Authorized Passport Acceptance Facility

In Pennsylvania, passport applications are accepted at over 300 designated locations, including post offices, county clerk offices, public libraries, and some municipal buildings. These facilities are authorized by the U.S. Department of State to receive and process applications.

To locate the nearest facility, visit the official U.S. Department of State’s Passport Acceptance Facility Search Page. Filter by your city or ZIP code to find options. Popular locations in Pennsylvania include:

• Philadelphia Main Post Office (1801 N. Broad St.)
• Pittsburgh Main Post Office (500 Grant St.)
• State College Post Office (1101 S. Atherton St.)
• Altoona Post Office (1300 12th Ave.)
• Scranton Post Office (200 W. Lackawanna Ave.)

Some facilities require appointments, especially during peak seasons (January–April and July–August). Others operate on a walk-in basis. Always call ahead to confirm hours, appointment policies, and whether they accept passport applications on the day you plan to visit. Many rural locations may only offer passport services one or two days per week.

Step 5: Pay the Required Fees

Passport fees are set by the federal government and are non-negotiable. As of 2024, the fees are as follows:

• Passport Book (Adult, 16+): $130 application fee + $35 execution fee = $165 total
• Passport Book (Child, under 16): $100 application fee + $35 execution fee = $135 total
• Passport Card (Adult): $30 application fee + $35 execution fee = $65 total
• Passport Card (Child): $15 application fee + $35 execution fee = $50 total
• Expedited Service (optional): $60 additional fee

Payment methods vary by location. Most acceptance facilities accept checks, money orders, or credit/debit cards. The $35 execution fee (paid to the facility) must be paid in cash or check. The $130 or $100 application fee (paid to the Department of State) can be paid by check or money order made payable to “U.S. Department of State.” Credit cards are accepted only at select locations.

Do not send cash through the mail. If you’re mailing a renewal application, only use a check or money order. Never pay fees with personal checks that are not drawn on a U.S. bank.

Step 6: Submit Your Application In Person

On the day of your appointment, arrive early with all documents, completed forms, and payment. Bring your application packet in a folder or envelope to keep everything organized. At the facility, a trained acceptance agent will review your documents for completeness and accuracy. They will witness your signature, verify your identity, and collect your fees.

You will also be required to provide biometric data: a digital photograph (if not already submitted) and fingerprints. This is standard for all first-time applicants and those under 18. The agent will scan your documents and submit your application electronically to the Department of State.

After submission, you will receive a receipt with a tracking number. Keep this in a safe place. It is your only proof that your application was accepted and will be needed to check your application status.

Step 7: Track Your Application Status

Once your application is submitted, you can track its progress online at the U.S. Department of State’s passport status website: https://travel.state.gov. You’ll need your last name, date of birth, and the receipt number from your application.

Standard processing times are currently 8 to 11 weeks from the date of submission. Expedited service reduces this to 5 to 7 weeks. These times do not include mailing time to and from the processing center. If you need your passport sooner, you may schedule an appointment at a regional passport agency—but appointments are reserved for life-or-death emergencies or urgent international travel within 72 hours.

Step 8: Receive Your Passport

Your new passport will be mailed directly to you via USPS Priority Mail. It will arrive in a secure, tamper-evident envelope. Do not open the envelope until you’ve verified the contents match your application. Check your full name, date of birth, passport number, and expiration date. If any information is incorrect, contact the National Passport Information Center immediately.

If you requested a passport card in addition to the book, both will be mailed together. If you only applied for a card, you will receive only the card. Keep your passport in a secure location. Never store it with your wallet or in a checked suitcase during travel.

Best Practices

Apply Early, Especially During Peak Seasons

Passport applications surge during winter holidays, spring break, and summer vacation periods. Applying at least 4–6 months before your planned international trip is strongly advised. Even if you think you have time, unforeseen delays—such as document discrepancies, high volume, or postal issues—can push your timeline beyond expectations.

Double-Check All Documents

One of the most common reasons for application rejection is incomplete or incorrect documentation. A birth certificate without a raised seal, a photo with shadows, or a signature on the wrong line can cause your application to be returned. Review the U.S. Department of State’s checklist before your appointment. Print it out and use it as a guide.

Use Certified Copies, Not Photocopies

Many applicants mistakenly submit photocopies of birth certificates or naturalization papers. Only original documents or certified copies issued by the vital records office are acceptable. Certified copies bear an official seal or stamp and are signed by the issuing authority. You can obtain certified copies from your county’s vital records office or the Pennsylvania Department of Health.

Ensure Your Photo Meets All Requirements

Over 20% of applications are delayed due to photo issues. Avoid selfies, photos taken in front of mirrors, or photos with glare on glasses. If you wear a head covering for religious reasons, you must submit a signed statement explaining the reason. The photo must be recent—taken within the last six months—and reflect your current appearance.

Keep Copies of Everything

Before submitting your application, make photocopies of your citizenship document, ID, and passport photo. Store them in a secure digital and physical location. If your passport is lost or stolen, these copies can expedite replacement.

Consider Expedited Service for Time-Sensitive Travel

If your trip is within 2–3 weeks, paying the $60 expedited fee is often worth it. You can also request overnight delivery for your returned passport by including a prepaid FedEx or UPS label. This ensures you receive your passport quickly after processing.

Update Your Information If You Move

If you change your address after submitting your application, notify the National Passport Information Center. While not required, it helps ensure you receive your passport without delay. You can update your contact information via the online status portal.

Renew Before It Expires

Many countries require your passport to be valid for at least six months beyond your planned departure date. Even if your passport is still technically valid, it may be denied entry if it expires within six months. Renew your passport nine months before expiration to avoid travel disruptions.

Tools and Resources

Official U.S. Department of State Passport Website

https://travel.state.gov is the most authoritative and up-to-date resource for passport information. It includes downloadable forms, fee calculators, photo guidelines, facility locators, and real-time processing times. Bookmark this site—it should be your primary reference throughout the application process.

Passport Application Checklist (Printable)

The Department of State provides a downloadable checklist that outlines every required document and step. Print it and use it as a physical guide. You can find it under “Forms & Fees” on the official website.

Passport Photo Services in Pennsylvania

Many local businesses offer compliant passport photos. Popular chains include:

• CVS Pharmacy
• Walgreens
• Walmart Photo Center
• UPS Store
• Local post offices

Prices typically range from $10 to $15. Always confirm they are familiar with U.S. passport requirements before paying.

Passport Tracking Tool

Use the online tracking system at https://travel.state.gov to monitor your application’s progress. It updates every 24–48 hours and will notify you if additional documentation is needed.

Local County Clerk or Recorder’s Office

For residents needing certified birth certificates or naturalization documents, contact your county’s vital records office. In Pennsylvania, these offices are often located in the county courthouse or health department. For example:

• Philadelphia County: Department of Public Health, Vital Records
• Allegheny County: Office of the Register of Wills
• Delaware County: County Clerk of Courts

Processing times for certified copies vary from same-day to 10 business days. Plan ahead.

U.S. Embassy and Consulate Resources

If you’re abroad and need to replace a lost or stolen passport, contact the nearest U.S. embassy or consulate. Pennsylvania residents traveling overseas should save the contact information for the U.S. Embassy in their destination country before departure.

Third-Party Passport Expeditors (Use with Caution)

Some private companies offer expedited passport services for a premium fee. While legitimate, they are not affiliated with the government. Always verify their credentials with the Better Business Bureau and read reviews. You can often achieve the same results by using the official expedited service and overnight mail for a fraction of the cost.

Real Examples

Example 1: First-Time Applicant in Pittsburgh

Anna, a 22-year-old college student in Pittsburgh, needed a passport for a semester abroad in Spain. She began her application three months before her departure. She obtained her certified birth certificate from the Allegheny County Register of Wills for $25. She took her photo at a local Walgreens for $12. She completed Form DS-11 at home and printed it. She scheduled an appointment at the Pittsburgh Main Post Office for a Tuesday morning. At the appointment, the agent verified her documents, took her fingerprints, and collected her fees. She paid $165 total. She opted for expedited service ($60 extra) because her flight was in 75 days. Her passport arrived by courier 5 weeks after submission. She received it two weeks before departure and was able to apply for her Spanish student visa without delay.

Example 2: Renewal for a Retiree in Harrisburg

Robert, 68, was planning a cruise to the Caribbean. His passport had expired three years prior. He checked his eligibility and found he qualified for renewal via Form DS-82. He mailed his expired passport, completed form, new photo, and $130 check to the National Passport Processing Center in Kentucky. He paid $20 for overnight return shipping. He received his new passport in 6 weeks. He didn’t need to leave his home, and the entire process cost him less than $150.

Example 3: Lost Passport in Philadelphia

James, 35, lost his wallet—including his passport—while traveling in New York City. He contacted the U.S. Embassy in New York and filed Form DS-64 (Statement Regarding Lost or Stolen Passport). He then visited the Philadelphia Passport Agency and scheduled an emergency appointment. He brought his birth certificate, police report, photo, and completed Form DS-11. He paid $165 and $60 for expedited service. He received his new passport in 7 days and made his international flight the following week.

Example 4: Child Passport for a Family Trip

The Rodriguez family from Allentown planned a vacation to Cancún. Their 9-year-old daughter needed a passport. Both parents appeared in person at the Lehigh County Courthouse with their daughter. They provided her birth certificate, their own IDs, and a signed consent form. They paid $135 total and opted for standard processing. The passport arrived in 9 weeks. They were able to book their flights and complete the Mexican tourist card requirement without issue.

FAQs

Can I apply for a passport online in Pennsylvania?

No. First-time applicants, minors, and those replacing lost or expired passports must apply in person. Renewals can be mailed using Form DS-82, but the initial application requires an in-person visit to an authorized facility.

How long does it take to get a passport in Pennsylvania?

Standard processing takes 8 to 11 weeks. Expedited service takes 5 to 7 weeks. These times do not include mailing time. During peak seasons, delays may occur.

Can I use a photocopy of my birth certificate?

No. Only original documents or certified copies with an official seal are accepted. Photocopies are not valid.

Do I need a passport if I’m traveling to Canada or Mexico by land?

Yes. Since 2009, all U.S. citizens, including children, must present a passport book or passport card for land and sea travel to Canada, Mexico, the Caribbean, and Bermuda. A driver’s license and birth certificate are no longer sufficient.

What if my name has changed since my last passport?

You must provide legal documentation of your name change, such as a marriage certificate, divorce decree, or court order, along with your application. If you’re renewing, you can still use Form DS-82 if the name change occurred within the last year.

Can I get a passport the same day in Pennsylvania?

Only in emergency situations at a regional passport agency. You must have international travel scheduled within 72 hours or a life-or-death emergency. Appointments are required and not guaranteed.

Do I need to bring my child to the appointment?

Yes. All applicants under 16 must appear in person with both parents or legal guardians. If one parent cannot attend, they must provide a notarized Statement of Consent (Form DS-3053).

Can I track my passport application by phone?

You can call the National Passport Information Center for updates, but online tracking is faster and more reliable. Phone wait times can be long during peak seasons.

Is my passport still valid if it’s damaged?

If the biographical page is torn, water-damaged, or the chip is unreadable, your passport may be rejected by border control. Replace it immediately using Form DS-11.

Can I use a passport card to fly internationally?

No. The passport card is only valid for land and sea travel to specific countries. For air travel, you must have a passport book.

What if I’m not a U.S. citizen but live in Pennsylvania?

Only U.S. citizens are eligible for U.S. passports. Non-citizens must apply for travel documents through U.S. Citizenship and Immigration Services (USCIS), such as a Re-entry Permit or Refugee Travel Document.

Conclusion

Getting a passport in Pennsylvania is a straightforward process when you follow the correct procedures and prepare thoroughly. By understanding the required documents, selecting the right application form, choosing an authorized acceptance facility, and paying attention to detail, you can avoid common delays and ensure your passport arrives on time. Whether you’re a first-time applicant, a parent securing a passport for your child, or an adult renewing an expired document, the steps outlined in this guide provide a clear roadmap to success.

The key to a smooth experience lies in preparation. Start early, verify your documents, use official resources, and never underestimate the importance of a compliant photo. Remember that passport processing times are not guaranteed and can fluctuate based on national demand. Planning ahead not only saves you money but also protects your travel plans from unexpected disruptions.

As global travel becomes more accessible, having a valid passport is no longer a luxury—it’s a necessity. By taking the time to complete this process correctly, you’re investing in your freedom to explore, connect, and experience the world beyond Pennsylvania’s borders. Use this guide as your trusted companion, and you’ll navigate the system with confidence, clarity, and control.